Accounts Receivable Associate

Job Summary
Assist the accounts receivable team of 3 as part of the larger Finance department. Collect past due invoices; reconcile payment discrepancies; Process daily financial transactions supporting the administration of payments via cheques, credit card payments and other monies being received by the Company. 
 
Follow established processes with a high attention to detail processing cheques, updating documents/excel records, and recording daily financial transactions in a fast-paced environment. Must be detail oriented with strong communications to interact with customers and other internal/external people with good understanding of standard technology to be able to learn quickly to accurately record financial transactions.

Duties and responsibilities
Collections Related

• Contact customers to address past due invoices and respond to payment inquiries, with a focus on effective collections practices (approximately 30-50% of the role)

General Duties

• Reconcile payment discrepancies for assigned accounts.
• Code, scan, and remotely deposit all Canadian checks.
• Code, scan, and prepare all US checks for submission to the US bank, including the preparation of bank deposit slips.
• Download daily bank statements and credit card statements for reconciliation purposes.
• Process credit card payments securely and accurately.
• Perform cash application duties to ensure proper allocation of payments.
• Prepare credit requests and process credit memos as needed.
• Send out monthly statements to clients.
• Assist in conducting credit checks and support various assigned tasks related to accounts receivable and financial operations.

• Other duties as assigned

​Qualifications

• 3-5 years of experience in Accounts Receivable (A/R) with a post-secondary education
• Excellent communication skills, both written and oral, to effectively interact with customers and team members.
• Demonstrated ability to work collaboratively as a team player, while also being flexible in managing tasks and priorities when working independently.
• Positive and professional attitude, with a commitment to maintaining a high level of professionalism in all interactions.
• Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Preferred: any other system knowledge would be beneficial to understand in house accounting systems, ERP system to be able to adapt quickly (Microsoft Business Central) 
  

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